'Intelligent Enrollment System\r'

' profound recruitment System for Magmata perception racy nurture A Project Presented to the power of SIT college Global City In Partial Fulfillment of the Requirements for the Degree of live of Science in Information technology by Conge, ROI Carrel Davis, Aimed every(prenominal) Maxima, tooshie Voltaire Pinned, Emmanuel Mr.. Emerson Floors Project Adviser July 7, 2014 INTRODUCTION 1. 1 BACKGROUND OF THE STUDY Magmata Science spicy School is cardinal of the most honored senior high naturalises here in Magmata or even the country.Its population is mainly a mix of smart learners and skilled or experienced teachers. Students who made it to the tutor argon mainly picked based on flat coat levels and/or their performance in the conditions entrance tryout. All enrolled educatees here be scholars from governing of Magmata. They atomic number 18 even given completelyowances aside from top over tuition, any of these argon do because the savants of this school are expected to hold the early of our countries experience and technology area. As a science school, a common misconception by people is that the school has an automated administration already.This proved to be untrue for Magmata science high school. Processes such as purchasing, roll etc. Re done manual(a)ly and with a lot of paperwork. Among these, the proponents depart be focusing on the enrolment do of the school. More popular universities and colleges in the Philippines clog up easily enrolment governances. Some of them are done on the web composition some are Just more cost-effectively structured for fast enrollment (Bank payment of tuition, RIFF, etc). Magmata Sciences on spillage enrolment service compared to otherwise science high schools is not that good.Other science high schools population is whacking compared to them but theyre optimism is present because of the authoritative system they use. Most of the current serve up is be of papers going with the counselor-at-law and registrar departments. Papers are authorized for this school as well on the interview, the CIT coordinator said that less paperwork is good. Inconsistencies on the manual make fores confine been uncovered throughout the info gathering process. Since the employees themselves want to maximize their time, a good enrolment system could quest care of the Jobs that would mystify time for them.While Magmata Sciences current enrolment is soundless not that efficient compared to the others, the developers are planning to create a system for the school. The developers are expecting a tardy rise of the students population for upcoming days that is why the proponents impart develop a mixture of ADS (Decision Support System) and MIS (Management Information System) viz. an â€Å"Intelligent Enrollment System”. This is a computerized system with a decision support function that shag remove the inconsistencies of the current manual process.Since people in the school wanted to hasten the Jobs like sectioning, invoice creation etc. This system leave behind do it for them with minimal management. It give overly feature an easy to learn port wine that even the unfamiliaritys ones provoke easily adapt. . 2 PROJECT BUSINESS RULES ADMISSION edge Before the gateway for the incoming freshmen, the ace sum go away set the schedule for admission test then the CIT Coordinator pass on trademark it to their website (www. Masterpiece. Deed. PH) including the requirements needed. Their admission are only for freshmen.The applicator for Grade VII moldiness be a member of the 2014 graduating class from whatever public and government recognized mysterious elementary school; Have a grade of at least 85% in Science, Mathematics and English subjects and at least 83% in all other subjects for the first and second razing layovers of the rent school course of study 2013-2014. Grades obtained in the succeeding scaling periods (3rd and 4th) lower than the grade requirements give be a ground for disqualification. Be in good wellness and be of good honorable character.The applicant must present the following requirements: a enfranchisement of good health from a government physician, a certification of good moral character from the focus counsellor/Principal, a certification from the elementary principal that the applicant belongs to the upper ten portion of the graduating class, SYS 2013-2014, statement of parent that the applicant has no p removeing finish as immigrant in the USA or any other country within the near sextette years, principals Certification of Grade VI initiative and 2nd quarter grades and the final exam total for grade IV and V, two (1 ” X 1 ID pictures taken within the operation period with name tag of the applicant.All certification are found in the application form; separate sheets for certification are not allowed. The application form can be obtained from the Guidance righteousne ss of Magmata Science High School or can be downloaded here, http://www. Masterpiece. Deed. PH/ admission. HTML/ lotion form moms extranet test. UDF Applicants for admission are to make and to accomplish application forms from the Guidance Office or Registrar Office. Only students with duly accomplished forms get out be allowed to take the entrance examination. The test permit will be issued to the parents or guardian upon display of the accomplished form at the Guidance Office. there are an average of 900 applicants who take the exam every school year.Checking of the exam papers and the sectioning of the student are done and will be processed for at least 2 months. Students who hug druged will have a section made by he year level chairperson who made their section by having a list of the qualifiers names. And they will be inform through their website or on the schools bulletin board. The Successful applicants will then be interviewed by members of the administrative staff fo r classification purposes. Schedule of interview will be announced through MOMS website. Only cardinal hundred eighty (280) successful applicants will be admitted to Grade VII this school year 2014-2015, those students are also going to undergo frequent convert.Those who will bust to enroll within the enrolment period will be replaced by the next in rank. ENROLLMENT PROCESS Enrollment in this school is considered as a formal acceptance by the students of the liability to faithfully carry out their responsibilities and their look of willingness to collaborate with the school administration and faculty. Students shall enroll on the date set for their point year level. They will undergo final General encoding in the BEES social function where in their information are obtained all of which are: LEARN, Name, Gender, Birthday, Mother tongue, Religion, Address, Barraging, Municipality, Province, Parents, Mothers maid name, Fathers Maiden name, Guardian and Contact number.They wil l gossip these details by encoding it in an excel spreadsheet on one of the half a dozen computers set-up by the school in the BEES constituent. depict Cards (Form 138), certification of good moral character and Barraging Captain Certification of planetary house (proofs if necessary) are required for the enrollment. This requirements will be collected still in the BEES room, from the students by a representative from the registrars office. The information will be disseminated to the guidance office and the registrars office where the information will be barge ind. after(prenominal) all the enrollment processes, the enrolled students shall receive a certificate of enrolment.They dont have to pay since the government pays for their studies. The students who fail to come on the inflict enrollment period will be scheduled to enroll after the net day of 4th year enrollees. Transferees must be a student in science high schools only, otherwise they will not be eligible to enroll. School date is absolute so anyone cannot transferee to the school if the school year already started even if they came from another science high school. GRADING PROCESS At the end of every grading period, the teachers will pass the final grades of the student to the respective advisers. There will be a come after list for those who fails to meet the standard grading requirement, which is a AWG of 85%.Inaccurate and unreliable transferring of student information to the registrar During the general encoding, the BEES sets up 6 computers in the BEES office for the encoding of the students information. The students encode it in MS surmount spreadsheet. The problem with this is that the computers are not networked and so the details are all separated. What the CIT walk does is to copy and paste the information encoded by the student to the separate file that she made. This process proved to be tedious and unreliable so she double conquers it and takes more time. Inefficiency in hand ling student entry in general encoding During general encoding, the student enters his/her information in an MS stand out spreadsheet.New students doesnt have a problem since they still dont have existing information. However a problem arises when the old students do the general encoding. Because the school stores the general information in nastycopy documents, their existing data isnt available for alter in excel, so every year that they attend general encoding, they enter personalized information from scratch again. This proved to be inefficient because it takes more time. The problem in computer programing the teachers class load The scheduling of the teachers time is done by the department head. Schedules are done during summer by plotting the schedules on paper or through excel worksheets.That means they will grapple their exam score on the corresponding day the exam is taken. It will eventually save time for the school to check the exam papers. Create a networked datab ase association between the PCs to handle separated data. To systematically connect the data in the hexad (6) PCs, the proponents will create a networked database to store data on only one (1) data storage so that the CIT coordinator will not be having a hard time in collecting information. It will also save time and campaign for the remaining process. Create a process for instant retrieval of existing student information during general encoding The proponents will create a function to repossess the student information.\r\n'